Logistics for participation in international trade shows and exhibitions: How to deliver samples and promotional materials on time to anywhere in the world

Participation in international exhibitions is not just a brand presentation — it’s an investment in business growth, partnership development, and exploring new markets. However, behind every impressive exhibition stand lies a key question: how to deliver everything on time — from product samples to the exhibition booth — to another country and then bring it back without losses? That’s when you need a logistics partner who understands how international exhibitions work.

In this article, we’ll take a detailed look at our comprehensive service, which includes fast international delivery, special conditions for delicate shipments, and guaranteed return logistics.

Why Exhibition Logistics Requires a Special Approach

Exhibition shipments are not standard deliveries. They usually include product samples, equipment, promotional materials, decorations, and stands — everything that represents your brand to potential partners. Such shipments have:

• fixed deadlines (the exhibition start date is non-negotiable);
• specific documentation requirements (temporary import, ATA carnet, commercial invoices);
• a need for two-way logistics (to the event and back).

That’s why exhibition logistics = precision, speed, and coordination.

International Logistics for Exhibitions and Events by GlobalPost

Organizing participation in an exhibition abroad requires precision in every detail. GlobalPost provides a full logistics cycle for participation in international events, exhibitions, and trade shows, offering global coverage and a personalized approach for every client. We provide:

• Door-to-door delivery — directly to the exhibition center pavilion or any specified address.
• Coverage of over 200 countries: Europe, the USA, Canada, Asia, the Middle East, Latin America, and Australia.
• Official handover with signature — the shipment is received only by an authorized company representative.
• Express delivery starting from 5 business days.
• Return delivery to Ukraine or another country after the exhibition ends.

Our specialists coordinate the process at every stage — from document preparation to final delivery. We take full responsibility for logistics and stay in touch with you throughout the entire journey.

GlobalPost’s Experience in Exhibition Logistics

GlobalPost provides logistics services for Ukrainian companies participating in international exhibitions, showcases, and trade shows. Among our cases are deliveries of samples, promotional materials, equipment, and even unique projects representing Ukraine on the global stage:

• Delivery of ingredients for Ukrainian borscht from chef Yevhen Klopotenko for international leaders in Japan — a special shipment within the UNDP event Soul & Soil;
• Delivery of ice cream from Kyiv to Cologne (Germany) — ice cream transportation for the company Try Vedmedi to the Anuga international exhibition;
• Delivery of tea samples from Zaporizhzhia to Cologne (Germany) — delivery of Yogoda (Gulfstream) fruit teas for participation in the Anuga exhibition.

You can find more completed GlobalPost cases here.

What We Deliver

GlobalPost has experience handling exhibition logistics across various industries:

For food producers

• Samples of food products (tea, coffee, honey, sauces, confectionery, oils, cheeses, yogurts, ice cream);
• Frozen or perishable goods with temperature control;
• POS materials, branded packaging, banners, stands.

For fashion brands and designers

• Clothing and materials for fashion weeks, pop-up events, presentations, or photoshoots;
• Footwear, jewelry, bags, fabrics;
• Mannequins, props, presentation materials;
• Delivery directly to the exhibition hall or showroom.

For agricultural and manufacturing companies

• Product samples (seeds, fertilizers, micro-doses of agricultural products);
• Exhibition materials, posters, catalogs;
• Technical equipment for stands or tastings.

For technology brands and startups

• Equipment, demo samples, prototypes;
• Electronics, 3D models, printed materials;
• Exhibition structures, lighting elements, POS décor.

With GlobalPost, you can ship food products — including frozen and perishable ones — fragile promotional materials, large constructions, furniture, and much more. You can also check the list of items prohibited for transportation here.

Return Logistics — Bringing the Shipment Back After the Exhibition

After the event ends, GlobalPost provides complete return logistics: a courier or partner truck arrives at the venue, collects samples, equipment, or materials, and arranges their return to Ukraine or another country. This means:

• no need to look for carriers on-site;
• no issues with customs paperwork;
• minimum stress for your team after the event.

Conclusion

Participating in an international event is the moment when your brand presents itself to the world. GlobalPost guarantees that your samples, stands, and materials will arrive on time, safely, and without any complications. We deliver to 200+ countries, door to door, and after the exhibition — we’ll bring your materials back to Ukraine quickly and without bureaucracy.

Planning to take part in an international trade show? Submit a request — and we’ll prepare the optimal logistics solution tailored specifically for your event.