Features of international equipment transport

Shipping equipment overseas is a complex process due to its non-standard dimensions, a large number of removable parts, the presence of electronic components, and specific requirements for accompanying documentation. The combination of mechanical structures and digital systems in modern industrial equipment complicates customs clearance, which requires a high level of professionalism and knowledge of international regulations.

GlobalPost provides a comprehensive approach to the transportation of various types of cargo, including industrial and household equipment, technical devices, mechanisms, and spare parts.

What equipment is supplied to Ukraine?

The main share of imported machinery consists of:

• production lines;
• medical equipment;
• construction and mining specialized machinery.

Suppliers:

• EU countries;
• China;
• South Korea;
• USA;
• Canada;
• Japan;
• UAE and others.

Proper documentary support includes:

• detailed description;
• technical drawings;
• photographs;
• specifications;
• manufacturer data.

Correct execution of customs documents and compliance with transportation requirements are key factors for fast and unhindered border crossing.

Customs clearance of technological equipment: key aspects

To successfully complete customs clearance of imported equipment, several important factors must be considered:

• UKT ZED code (HS code);
• technical characteristics;
• scope of application;
• dimensions and weight;
• ADR hazard class.

Customs duties, VAT rates, and the list of documents confirming the legality of machinery import depend on the correct determination of the UKT ZED code:

• certificates of conformity;
• technical passports;
• permits;
• patents, etc.

Properly prepared documents will help avoid delays and simplify the equipment transportation process.

Determining customs payments: main factors

The amount of customs duties directly depends on the value of the equipment: the more expensive the goods, the higher the costs for its customs clearance. Some suppliers undervalue the price in the invoice to reduce the tax burden, but customs authorities verify the market price of the goods.

To avoid problems, it is worth preparing the necessary documents in advance:

• Sender’s export declaration;
• Proof of payment;
• Expert opinion on the value of the equipment;
• Customs laboratory documents.

Some goods are exempt from duty if imported from European Free Trade Association countries (Switzerland, Norway, Iceland, Liechtenstein) that have relevant interstate agreements with Ukraine. If the equipment is used, its valuation must be carried out by an independent certified company.

Required Documents for Equipment Import and Export for Legal Entities

To import equipment from abroad, enterprises must have the following documents:

• Foreign economic contract.
• Customs accreditation card of the enterprise.
• Original and translation of the commercial invoice.
• Certificate of origin.
• Export declaration of the sender’s country.
• Waybills (CMR, Bill of Lading, etc.).
• Customs transit document (TIR Carnet).
• Technical description of the goods and catalogs.

Additional documents that may be required:

• Customs authorities’ conclusions regarding the value of the cargo.
• Permit from the Sanitary and Epidemiological Service (SES).
• Insurance policy.
• Radiological control results.
• Manufacturer’s price lists and cost calculations.
• Financial documents (payment orders confirming payment of customs duties).

For export, similar documents must be provided. The commercial invoice must specify:

• the country of origin of the goods;
• contract and sale terms.
• a copy of the purchase agreement, tax invoice, or cost calculation to confirm acquisition.

If the equipment is sent by the manufacturer itself, a Certificate of Origin (Form ST-1) should be included. Licenses and quarantine certificates may also be required. Prepare payment orders to confirm the payment of duties and terminal services.

Proper execution of all necessary paperwork ensures a smooth customs clearance process for the equipment.

Cross-Border Equipment Transportation with GlobalPost

GlobalPost offers a full range of services for organizing the transportation of equipment across borders. Advantages of partnering with us:

• A personalized approach to every order.
• Attractive discounts and bonuses for large shipments.
• Fast, high-class international delivery.

The reliability of partnership with GlobalPost is confirmed by an impeccable reputation and a growing number of satisfied clients.